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Privacy Policy

KD Systems Inc. (“KD Systems,” “we,” “us,” or “our”) is committed to protecting
the privacy of our clients, partners, and website visitors. We do not sell
personal information or intentionally collect identifiable data through this
website. This Privacy Policy explains the limited information that may be
processed when you browse our site, how we use third-party analytics, and how
to contact us with any questions.

Last Updated: January 1, 2025

Information We Collect

Website interactions: We do not directly collect personal
information. When you browse our site, we only observe anonymized traffic
metrics provided by Google Analytics and Cloudflare Web Analytics
(e.g., page views, approximate geolocation, device type). These insights
do not identify you individually.

Voluntary communications: If you email us, call us, or submit
information through a proposal or support channel, we use the data you provide
solely to fulfill your request. We do not store or repurpose that information
beyond what is required to deliver the requested service.

How We Use Information

  • Review high-level website performance trends (e.g., visits, traffic sources)
    through Google and Cloudflare analytics to improve content relevance.
  • Respond to voluntary inquiries or proposals using the contact information
    you intentionally supply. Once the interaction is complete, we retain only
    what is necessary for contractual or legal purposes.
  • Maintain security, detect fraud, and comply with legal or regulatory
    obligations tied to our managed services.

Legal Basis for Processing

We process personal information based on legitimate business interests,
performance of a contract, compliance with legal obligations, or your
consent where required.

Sharing & Disclosure

Analytics platforms: Google Analytics and Cloudflare Web
Analytics receive pseudonymous usage data necessary to provide site metrics.
We configure these services to avoid tracking across sites and to respect
any browser-based opt-out settings when available.

Service delivery partners: If you engage us for managed
services, we may interact with trusted providers (e.g., Microsoft, Google,
Ubiquiti, SentinelOne) solely to deliver the solution you requested, and
only with your knowledge.

Professional advisors or legal requirements: Auditors,
attorneys, insurers, or regulators may access information if required for
compliance, legal obligations, or risk management.

We do not sell personal information and limit disclosures to the purposes
described above.

Data Retention

We retain personal information for as long as necessary to fulfill the
purposes described above, comply with legal obligations, resolve disputes,
and enforce agreements. When data is no longer required, we securely
delete or anonymize it.

Security

We implement administrative, technical, and physical safeguards aligned with
Fortune 500 best practices, including encryption, access controls, regular
vulnerability assessments, and incident response procedures. Analytics data
is stored by Google and Cloudflare under their respective security programs;
we access only aggregated reports.

Your Choices & Rights

  • Access, update, or delete any voluntary information you shared with us by
    contacting privacy@kdsystems.com.
  • Opt out of marketing communications via unsubscribe links or by emailing
    privacy@kdsystems.com.
  • Disable cookies or block analytics scripts through browser settings or
    plugins. Google and Cloudflare offer additional opt-out mechanisms for
    their analytics services.

Depending on your jurisdiction, additional rights such as data portability
or lodging a complaint with a supervisory authority may apply.

International Data Transfers

KD Systems operates in the United States. If you access our services from
other regions, your information may be transferred to and processed in the
U.S. or other countries with different data protection laws. We ensure
appropriate safeguards where required.

Third-Party Links

Our website may contain links to external sites. We are not responsible for
the privacy practices or content of third-party websites.

Updates to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date
reflects the most recent revision. Material changes will be communicated
via our website or direct notice where appropriate.

Contact Us

For questions, requests, or concerns about this Privacy Policy, please contact:

KD Systems Inc.
Attn: Privacy Office
privacy@kdsystems.com
Phone: (203) 487-6300
500 West Putnam Ave
Greenwich, CT 06830
Phone: 203-487-6300